The Year End Celebrations (YEC) are a moment to celebrate the culmination of the academic year by creating an engaging and reflective experience for children and volunteers, fostering a sense of achievement, community, and renewed commitment to Make A Difference’s mission, while inspiring volunteers to continue their journey (retention) and expand the movement (referral).
🔴 Important: These are the non-negotiables that must be upheld for the project to succeed.
Non-negotiable 1: Attendance for the Event has to be tracked on the Platform
Non-negotiable 2: The event has to be closed by April Week 2If I follow these steps, I get the final product.
Deliverable - Product | Steps - Checklist
| 📦Deliverable | ✅Checklist |
|---|---|
| YEC Teams Onboarded and Prepared for Execution 🎓👥🤼♀ |
1. 🎓Captains and vice-captains are Onboarded and trained. Ensure the Captains and vice-captains join the WhatsApp group here. 2.👥 Sub-teams (Logistics, Experience, Mobilisation) are onboarded by Captains and includes interested volunteers. |
| Volunteer Community Strengthened and Expanded the Movement👫🫂🚀 |
1. 👫👭👬Finalize retention and referral plans, theme and activities using the narrative for the Chapter. (Ensure it includes activities with children, youth and volunteers🧒🏼👨👧👩👦👦) 2. 🎯Finalize referral targets for the Chapter. 3. Launch retention + referral campaign at the Chapter level. 4. 🛝Execute activities with Children and volunteers as per plan. 5. 📜Get volunteers to submit the retention form. |
| YEC Event Conducted and Year Successfully Closed ▶🏃🏻🏃🏻♀🪜 |
2. ▶🏃🏻🏃🏻♀🪜Create the Event Mobilisation plan by T-14. 3. Create the Event page on the Platform and rollout RSVP form by T-10. Watch the video here - here. 4. Ensure the new CO/CHO is invited to the event. 5. 🔉🌆🎁Finalize the Venue and logistics for YEC by T-10and have your Facilitators Trained by going through the YEC Deck. 6. 💰Raise Funds in your Chapter Link to claim budget [If you need for Logs, 1-2k ; Ideally venue should be Zero Cost]. Once you raised the required funds, you could claim it using the same Budget Form. Finance User Manual 7. 🔄 Conduct a Dry Run before YEC. 8. 🌻Conduct YEC. Track Attendance on the Platform. 9. 💶 Submit Bills for YEC by T+7. 10. 📷 Upload all pictures in the YEC photo drive |